How To….

Report an Absence:
Before 9:00 am please dial 513-574-1205, then 1.  This hotline is available 24 hours a day, 7 days a week.  It is VERY important that the student’s name, grade, reason for absence, and requests for homework are left on the hotline.

To obtain an Early Dismissal or to make a Transportation Change:
Always send a note with the student on or before the morning of the early dismissal or transportation change.  Please avoid calling the office for an early dismissal or transportation change to minimize disruptions to classroom activities.

The note for early dismissal can be put in the student planner or separate paper and needs to contain the student’s name and grade, date and time of early dismissal, reason for leaving, phone number of the parent/guardian signing the note, and parent/guardian signature.  Please have the student bring the note to the teacher no later than the morning of the early dismissal.

The note for a transportation change needs to contain the student’s name and grade, date of transportation change, details of the change,  phone number of the parent/guardian signing the note, and parent/guardian signature.  Please have the student bring the note to the teacher no later than the morning of the transportation change.

Late Arrivals:
Please call the absence line if your student will be arriving to school late.  It is also very important that the student arrive with a note containing the student’s name, grade, date, time arriving, reason for tardiness, and parent/guardian signature.  Students will be issued a pass admitting them to class when they check in with the attendance office.

 Absence Policies

Tardiness

Students who arrive after the scheduled starting time will be marked tardy.  When a student is tardy, he/she must report to the office to sign in before going to class.  Parents are not to walk tardy students to their classrooms at the time of arrival. Tardiness shall be defined as late up to two hours, after that it is absent for 1/2 day.  You will be notified if tardiness or absences become a problem.

Habitual Tardiness or Absences

The following guidelines have been established for the elementary schools of Oak Hills.

Excused - must have the appropriate signed note from parent, medical personnel, or other participating adult verifying tardiness.  (Medical appointments, illness, family emergency, personal issue, court appointment, auto accident, power outage, delay in bus service.)

Unexcused - oversleeping, car problems, missing the bus, failure of ride to appear.

*In the event of excessive absences, a doctor’s note may be required in order for further absences to be counted as

excused.  When child brings in a Doctor's note it must include specific dates, the unexcused is changed to excused.  The compulsory school attendance laws place the primary responsibility for sending a child to school with the parent or guardian. You are obligated to take all necessary steps to ensure that your child attends school, daily.  Elementary schools in the Oak Hills District will allow parents to excuse up to 10 absences; anything beyond 10 days will require a doctor’s note or will be considered unexcused and subject to the terms of truancy, including a referral to a the School Resource Officer.

 *STATE LAW requires the district to have its attendance officer file a complaint against a student who, at any time during the implementation of an absence intervention plan, is absent without legitimate excuse 30 or more consecutive hours or 42 or more hours in one school month, unless the absence intervention team has determined that the student has made substantial progress on the absence intervention plan.

.**Administration has the authority to respond to each situation individually.  Excessive tardies or unexcused absences are referred to the Green Township Police (School Resource Officer) who has the authority to file charges.  TRUANCY CASES ARE A VIOLATION OF THE LAW AND MAY RESULT IN COURT ACTION AGAINST THE PARENT/GUARDIAN.

Excessive Absences are defined as:  38 or more hours, with or without a legitimate excuse, within one month -or- 65 or more hours, with or without a legitimate excuse, within a school year.

Habitual Truancy is defined as: 30 or more consecutive hours, without a legitimate excuse -or- 42 of more hours, without a legitimate excuse, within one month -or- 75 or more hours, without a legitimate excuse, within a school year.

Chronic Truancy is defined as: 10% or 92 or more hours, with or without a legitimate excuse per school year.